Browse by index

This type of navigation allows:
  1. Browse Communities / Collections: Each Community can be deployed to see the Sub-Communities and Collections defined within each of them until they reach the documents.
  2. Browse by Title: allows you to scroll through an alphabetically ordered list of all the titles included in the Repository.
  3. Browse by Author: allows you to scroll through an alphabetically ordered list of all the authors included in the Repository.
  4. Browse by Publication Date: allows you to scroll through a list of all documents included in the Repository in reverse chronological order (from most recent to oldest).
  5. Browse by Keywords: allows you to scroll through an alphabetically ordered list of all the keywords included in the Repository.

Simple search

You can perform a search throughout the Repository using the search box in the upper left margin of the main page:

Cuadro de búsqueda sencilla

Advanced search

Cuadro de búsqueda sencilla

It allows delimiting the search to a specific Community or Sub-community by selecting it in the "Search" drop-down. In addition, you can specify the field in which you want to search and combine searches using the Boolean operators AND, OR and NOT. It is possible to add more filters by clicking on the + button and sorting the results by different criteria. To execute the search press "Enter".


When conducting a search, whether simple or advanced, some considerations have to be taken into account:

  1. Words included: the terms entered will be searched in the descriptive fields of the document (title, author, keywords, etc.). Only if full-text search is enabled, the terms will also be searched through the full texts included in the Repository.

  2. Excluded words: The system ignores certain empty words that appear frequently in documents and do not add value to the search (a, and, are, as, at, be, but, by, for, if, in, into, is, it, no, not, of, on, or, such, the, to, was).

  3. Truncation: You can use the asterisk (*) at the end of the root of a word to retrieve all its variants.

  4. Variants: the system automatically expands the search to also retrieve words with common endings (plurals, past tenses, etc.).

  5. Exact phrases: To find several words as a phrase you can use quotes (”).

  6. Exact matches: to indicate that a specific word must necessarily appear in the search results, you can put the + sign in front of the word.

  7. Unwanted words: to indicate that a word should not appear in the search results, you can put the sign - in front of the word. It is an alternative to using the Boolean operator NOT.

  8. Boolean operators: can be used to combine search terms. They should always be capitalized so that the system does not interpret them as empty words and ignore them. They are as follows:

    • AND - allows you to limit the search results to those items that contain all the terms combined with this operator.

    • OR - allows you to extend the search results to those items that contain at least one of the terms combined with this operator.

    • NOT - allows you to exclude from the search results those items that contain the term behind this operator.

  9. Parentheses: can be used to group search terms and combine them using operators.

Community, subcommunities and collections

DSpace, the open source software on which the Institutional Repository of the Regional Health System of the Community of Madrid is based, is organized around Communities, Sub-Communities and Collections.

The Repository has four Communities:
  1. Hospitals

  2. Foundations and Research Institutes

  3. Primary Care Centers

  4. Other centers dependent on the Regional Health System of the Community of Madrid

Each center of the Regional Health System constitutes a Sub-Community within the corresponding Community. In turn, within each Sub-Community there are eight collections that correspond to the different types of documents contained in the Repository:

  1. Articles

  2. Communications to congresses

  3. Research data

  4. Disclosure documents

  5. Training and teaching material

  6. Reports and technical documents

  7. Books and book chapters

  8. Multimedia material

Each collection can contain an unlimited number of items or documents.

Register in DSpace

Boton de registro

To consult the Repository and download the deposited works it is not necessary to be registered. Yes it is necessary if you want to receive alerts about the latest documents added in the collection of your interest. If you are the author of a work, also to deposit it.

Within the “My account” section and by clicking on “Access”, the system allows you to have a user account. The professionals of the centers and agencies dependent on the Regional Health System of the Community of Madrid must access using the keys of the Virtual Library. If one of these centers does not belong, you must choose the identification method for “External Users”.


Accessing the Repository with password and password allows:

  1. Subscribe to a collection and receive email alerts every time a new document is added to that collection.
  2. Boton de acceso.
  3. Edit the user profile and modify the password (only in the case of external users).
  4. Boton de acceso.


Boton de autoarchivado

To self-archive a document, it is essential to have a Virtual Library user account. The system shows three options to make a new sending:
  1. Manual upload
  2. Search by identifier
  3. File upload
new submission

In all cases, you must select the collection on which the item to be sent will depend. Each user only has access to the collections of the community to which he belongs. Therefore, if an author changes his workplace, he must communicate so that his profile is updated.

During the sending process, the buttons that represent each of the steps to follow are shown in the upper margin. As the process progresses, the color of the buttons indicates the point where the shipment is.

Step by step

When the information required in each step is completed, click on “Next” at the bottom of the page to move forward in the process.

When you click on “Cancel / Save”, the system displays three options. If you have pressed this button by mistake, you must click on “Continue sending”. You can also delete the shipment or save it to continue at another time and not lose the information.

Action button


STEP 1. Describe

The bibliographic data of the document (authors, title, date of publication, editor, appointment, series, identifiers, type of document and language) must be completed. Then, click on “Next” to continue describing the item.

Enter metadata 1

STEP 2. Describe

This page describes the data referring to the content of the document (keywords, MeSH terms and summary) as well as data from the financing entity and a description and / or comments field.

Introducción de metadatos 1

STEP 3. Upload

To upload a file click on "Select a file or drag & drop files ..." [change text to "Browse"] and locate the folder in which it is located.

Enter metadata 1

Once the file has been uploaded, a description can be added. It is very useful when more than one file is associated with the same document, since it allows to know what information each of them contains.

Enter metadata 1

When you click on “Next”, the uploaded files are displayed to ensure that it has been done correctly before continuing the submission process. It allows you to open the files to verify that they are appropriate, as well as modify the description or even delete them. You can also add other files.

Introducción de metadatos 1

STEP 4. Verify

This page allows you to review the information that was entered when describing the item. To correct or edit information, click on the corresponding button on the right of each section.

Enter metadata 1

STEP 5. License

DSpace requires the acceptance of an exclusive distribution agreement before publishing the documents in the Repository. It is important to read the license carefully before accepting it. Not accepting the license will not erase the data stored until that time, but will remain on your "My DSpace" page. You can delete the system item or show the license agreement later.

Enter metadata 1

STEP 6. Complete

Once the self-archiving process is completed, the submission must be reviewed and approved by a validator before being published in the Repository. An email notification will be sent as soon as the document is part of the Collection, or if there has been a problem with the delivery. You can check the status of the delivery from the "My DSpace" page”.

Introducción de metadatos 1


Each item in the Repository is assigned a permanent URL. This identifier will not change if a migration to new hardware occurs or if changes are made to the system. The Repository maintains the integrity of this URL, so it can be used safely when cited in publications or other media.

These permanent URLs are registered with the Handle System, a system to assign, control and resolve permanent identifiers for digital objects and other Internet resources. The Handle System is managed by the Corporation for National Research Initiatives (CNRI), which employs, encourages and promotes research for the public interest..

My DSpace

Authorized users of the Repository have a page, "My DSpace", where they can find:

  • A list of shipments that are in progress, from where you can resume the upload process or eliminate delivery and cancel the item.
  • A list of the shipments being monitored
  • A link to the list of items that have been delivered and have already been accepted in the Repository.